Room and Building Policies

Room Policies

Rooms:

• Conference rooms must be reserved through GISB.indiana.edu.
• GISB faculty and staff have priority use of this space.
• If this conference room is available, feel free to use the space. However, please leave in a timely fashion when faculty, staff, or reservation holders ask you to leave.
• Keep noise at a respectful level.
• Please clean up after yourself, especially if you bring food or drink into the conference room.
• Chairs and tables should not be removed from this room.
• Please rearrange the conference room back to its original state. For instance, tables should be arranged in a rectangular setting.
• If you move chairs or tables into the conference room, return them to their original location afterwards.

Atrium:

The Atrium is an excellent area for hosting larger events, and we invite you to use it. Listed below are items available for event use (on a first come, first served basis):

• 5 8ft tables
• 5 6ft tables
• 9 “highboy” cocktail tables
• 100 orange chairs
• Mobile PA system and microphone

All tables used must be folded and placed underneath the Atrium staircase. Other items should be placed in an area that is pre-arranged with either the GISB building manager or the HLS events coordinator if your event ends after normal business hours. Trash cans in the Atrium must be emptied. Click here for trash information. If small round tables are moved from the Atrium or Global Lounge for your event, please return them to their proper location.

Warming kitchen:

The warming kitchen is an excellent resource, and we need your help to keep it that way!

• Make sure you wipe down all surfaces in the warming kitchen after your event.
• Trash must be taken out from the warming kitchen and placed into the mobile bin we have located on the lower level. (See trash instructions.)
• We do not have freezers in the warming kitchen. We have refrigerators only.
• Food may be placed in the refrigerators, however food cannot be stored in them after your event unless you have made previous arrangements with the GISB building manager (gisbroom@iu.edu). If food is left in the refrigerator without prior arrangements, it will be thrown out the next morning.
• Warmers are an excellent way to keep your food hot before serving. They do not reach a high enough temperature to actually cook food. Please feel free to use the warmers in our warming kitchen, but make sure you turn them off before you leave.
• Finally, in an effort to avoid contamination, we ask that sinks be thoroughly wiped out after each use. Failure to do so may lead to bacteria growth and strange smells and no one wants that.
• DO NOT rinse food down the drains!

Please be sure to follow these guidelines when posting flyers as Building Services removes anything not adhering to these guidelines:

• Flyers must not violate IU policy.
• Flyers must include contact information.
• Flyers may be posted on dry-erase surfaces only (including the elevator interiors).
• Do not post anything on limestone, glass*, wood or a painted surface (unless that surface is a painted dry erase surface). Tape left on a painted wall, finished wood, or limestone surface for any length of time tends to leave residue behind which attracts dirt or which may remove paint and/or drywall paper when pulled off.
• Flyers must be written in English or have an English translation.
• *Do not post flyers on glass. This does not include posting office hours and the like on offices where there may not be other options.
• If the flyer is promoting a dated event, the flyer must be removed within 3 days after the event.
• Do not post fliers, posters or banners on the atrium bridge or stairs.

There are public display boards and whiteboards located outside all classrooms on the East lower level, the West first floor, and the East Wing elevators.

Contact the Building Manager at Contact Us.

IU Facility Operations must hang all wall-mounted items except for lightweight things like calendars or flyers in public spaces and offices.