Working in GISB

Connecting to IU Wi-Fi

IU Secure is the wireless network for students, faculty, staff, and affiliates to access on all Indiana University campuses. If you need help to connect to IU Secure Wireless, you can click on the link below:
https://kb.iu.edu/d/awws

Printing/Scanning/Copying

There are 11 new multi-function Ricoh printers in the following copy/print areas: 1026, 2040, 2060, 2120, 2156, 3040, 3060, 3120, 3156, 4044 and 4064. These will show up as seen below: both black and white and color options are available.

printers

When you run low on paper, contact the building manager: Contact Us.

If you need further technical assistance, you can place a CITO request, using the following link:

https://cid.indiana.edu/citoweb/help.cfm?casticket=ST-226759-fsjnPhcjTA4Xj0VtWeM2casprd02

Sending a fax

To send a fax at IU, you should use IU Fax Service, which you can access at https://fax.iu.edu/fax/PersonalView.aspx

Sending/Receiving mail

Mail is typically dropped off to either individual units or the mail room in the case of bulk mail.  There is a postal container in each mail room for outgoing mail.  Mail rooms are located in 1023, 2034, 2151, 3034, 3151 and 4038.

Mail delivery to GISB varies greatly.  The following is a rough schedule for incoming mail.  Mail is usually delivered to units after the last drop off.

  • Campus mail – between 1000 and 1100
  • US Mail – between 1200 and 1400
  • UPS – 1230
  • FedEx – no standard delivery time
  • DHL – no standard delivery time

Storing critical data

Where can we store our critical data?
Critical data (including some student data) needs to be stored securely. Electronic data should be stored on the university's critical data solution. You should never store critical data on your desktop workstation, laptop, PDA, USB drive, flash drive, or any mobile device.

Critical paper data that cannot be scanned is most secure when stored in the locking desk/file cabinets behind locked office doors. Critical paper data is less secure when stored in open areas of the building, including in locked desk space or locked file cabinet.
There are specific regulations regarding how long we should keep financial, student and tax data. Everything else can be kept as long as needed (2 years is the normal legal timeframe).

For more information on electronic data storage, see: https://kb.iu.edu/d/ajay
For more information on how to handle critical data, see: https://protect.iu.edu/sites/default/files/SensitiveDataFlippyBook2012.pdf
For information on data classifications, see: http://datamgmt.iu.edu/classifications.shtml
For more information on how long to keep data, please see: https://libraries.iub.edu/retention-and-disposition-schedules
For more information on transferring University records to IU archives, please see: https://libraries.iub.edu/procedures-transfer-university-records

Booking a conference room

To request use of a GISB conference, see Room Request Form.

Computer labs

Computer labs are available in the Wells Library.

Using the air conditioning and heating

The University maintains an acceptable temperature range of 68.0 to 78.0 degrees in GISB.  There are thermostats scattered about, each one controlling a VAV (variable air voluming) box which in turn controls air flow to several offices, or one open area or conference room.  The HVAC system maintains the temperature in areas based on the thermostat temperature.  If the temperature at the thermostat drops below 68 degrees, heat is applied; if the temperature at the thermostat rises above 78 degrees, chilled air is applied.  This affects all offices controlled by a particular thermostat.  The thermostats do not respond to changes from the occupant.  To determine which thermostat controls your work area or office, contact the building manager. The GISB ventilation system exchanges the air every 12 hours.

NOTE: If you cause the temperature in your office to rise above 78 degrees and you have a thermostat, you will turn on air conditioning to all other offices on that VAV.

Using the lockers

The lockers in the open areas have digital combinations.  Please watch the videos at http://microiqlock.com/locker_mode/ or look at this document for detailed explanations.

If your locker refuses to unlock, you may want to contact the GISB Building Manager, at Contact Us.

Wellness room

There is a Wellness Room located on the lower floor of the East Wing (Room 0026). It can be used for various reasons:

  • Lactation
  • Insulin shots
  • Any other medical/personal issues that require privacy

There are also changing tables on first and ground floor restrooms.